Once again, we will have plenty of dealers selling a vast assortment of riches and treasures at DemiCon. The Dealers’ Room is located on the hotel’s main level, and will be open for business during these hours (subject to change):
Friday — 2:00 PM to 6:00 PM
Saturday — 10:00 AM to 6:00 PM
Sunday — 10:00 AM to 2:00 PM
Information for Vendors/Dealers
DEALER ROOM LOGISTICS
The Dealer Room will be open for set-up at 9:00 am Friday morning. Dealers may unload at the front door of the Holiday Inn Northwest. You will find the Dealer Room located nearby, in the first section of the ballroom.
DEALER ROOM RULES/GUIDELINES
Permit and Sales Tax: The state of Iowa requires that all dealers collect and remit sales tax on dealer table purchases. If you do not have a sales tax permit you may get a temporary permit by contacting the Iowa Department of Revenue. Please have your tax permit with you during the convention as you will be asked to provide this information.
Weapons: All edged weapons and other sharp, breakable or potentially hazardous merchandise must be displayed in a safe and appropriate manner. Do not sell swords, knives, etc., to minors without the permission of the minor’s parent.
Display: Please display any adult-themed merchandise in a tasteful manner.
Safety: No open flames allowed (e.g. no burning of candles, incense, illudim 348, lit canons, etc.). Do not “flow” your merchandise and displays into the aisles or other dealer spaces.
Sound: Music and Video are permitted in your dealer area. However, please keep the sound to a volume that does not annoy your neighbors. If it is too loud, you will be asked to turn it down.
Food Vending: Dealers cannot sell food items because of hotel regulations on corkage and food vending.
Membership: DemiCon membership is not included with your table(s). Every person who will work your table must have a membership and badges must be worn at all times.
Set-Up and Tear-Down: You must vend all three days of DemiCon. You must be set up and ready for business on Friday at 2 p.m., and continue to conduct business during all of the Dealer Room hours until 2 pm Sunday. You cannot dismantle your tables until Sunday after 2 p.m.
DEALER ROOM SCHEDULE
(subject to change)
Friday
Set up: 9 am – 2 pm
Business: 2 pm – 6 pm
Saturday
Room opens for Dealers: 9:30 am
Business: 10 am – 6 pm
Sunday
Room opens for Dealers: 9:30 am
Business: 10 am – 2 pm
FREE ADVERTISING ON THE DEMICON CHANNEL FOR DEALERS
The DemiCon Channel is an in-house channel run on the hotel system. You are allowed to advertise on the DemiCon Channel with a slide that will be added to the channel in a slideshow layout.
You are allowed one slide if we are creating it for you. If you wish to create your own, you are allowed two slides that will be exchanged throughout the weekend. You need a 3:5 ratio, 96 dpi.
On the slide, you are permitted:
Name of Business
Logo
One to three JPEG pictures of your wears, keep pictures PG
One line/tagline describing your business
Due date for slides is April 1, 2018. All self-made slides are reviewed for use and may be changed if need be. Send them to channelmaster@demicon.org.
DEALERS’ ROOM APPLICATION
The DemiCon Dealers’ Room capacity is 28 table spaces. For DemiCon 29 we will be holding a juried selection for our vendors. This means that all prospective dealers will need to submit a Dealers’ Room application to be considered for having a space for vending at DemiCon 29.
Dealer’s tables are $35 per table (strict limit of 3 tables), and a convention membership will be required for worker at your table.
Applications must be received before 11:59 PM Central Time on December 1, 2017.
Please carefully review our DEALER ROOM RULES/GUIDELINES prior to completing the application.
Selections will be made during the first two weeks of December. An email will be sent to each vendor the week of January 1-15 advising if they have been selected or if they are being placed on the waiting list.
Dealers will be required to pay for both convention memberships and their table space before their selection is considered final. The confirmation email you receive in September will include a summary of your application to confirm your information. Once your information has been confirmed you will be contacted with payment details.
If a dealer does not complete their payment or changes their mind about joining us for DemiCon 29 then those table spaces will be offered to those on our waiting list.
If you have any trouble completing your application, please contact dealers@demicon.org.