|
DemiCon Art Show: Procedures and Guidelines
Updated: 4 January 2001
Contents:
Dear Artist-Friend,
Thank you for your interest in the DemiCon art show. Last year, we helped artists to sell over $5,000 worth
of their work. This web page includes the information you will need to submit your work to our 2001 convention.
General Information
The DemiCon art show is open to all interested artists. Like many such shows, our show is run entirely by volunteer
workers. We have two purposes: to share your work with our members, and to promote F&SF art by helping you sell
that work. We have worked hard to make our show successful and profitable for you. Please help us to help you by
familiarizing yourself with the information below.
Facilities
|
The Main Display area will house originals, 3D art, and single copies of prints.
The Print Shop will contain pieces for immediate sale (usually prints).
The Artist Workspace is open to attending artists who wish to work at the convention, perform
demonstrations, share ideas with other artists, etc.
|
Type of Art Accepted
|
All art must be science fiction, fantasy, or "fhannish" in nature; we reserve the right to refuse any
artwork that does not meet our guidelines.
Works may be originals or prints, but they must be entirely the work of the artists whose names appear on
the pieces. Resales, hand-colored copies of commercially available computer clip-art, etc. will not be
accepted.
Pieces must be ready to display; we will not assemble frames, mount jewelry, etc.
Only one copy of a work will be accepted in the display area; extra copies will be placed into the Print Shop.
|
Other Considerations
|
Please inform us in advance if you have any special display needs (lighting, electricity, etc.)
While all possible care will be taken with your art, DemiCon cannot be held responsible for any damage
incurred.
|
Display Pieces
Display pieces are defined as original artworks or single copies of prints that are placed in the Main Display area.
Unless otherwise marked, our attendees may bid on, or buy via "quick sale," any pieces in the display area (see
"Sales & Auction" for more information).
Panel Reservations
|
We do not require artists to reserve display panels in advance. All work meeting our guidelines will be
accepted, but please &emdash; use reasonable judgement in deciding how much art to send. We suggest 1 - 25
pieces, depending on their size.
|
Display Fees
|
See the section entitled "Fees & Payments" for display fee information.
|
Print Shop
Any item intended for non-auction sale will be placed in the Print Shop. You may wish to consider submitting an
extra copy of each print shop item for inclusion in the display area, but note these extra copies would then be
subject to the normal Main Display hanging fees.
Print Shop Submissions
|
You may submit as many items as you wish, but we
suggest that you consider submitting no more than
five copies of any one piece.
|
Print Shop Fees
|
See the section entitled "Fees & Payments" for display fee information.
|
Paperwork
Controlling and tracking submissions and sales can be tricky. We receive over 600 individual pieces of art each
year, so your attention to paperwork procedures will allow us to quickly and accurately return your work and render
payment.
Types of Forms
|
The Display Art control sheet is used to list items submitted to the Main Display area.
The Print Shop control sheet is used to list items submitted for the Print Shop.
The Bid Sheets should be cut apart and attached to each individual work submitted to the Main Display area.
|
Filling Out the Forms
|
All prices must be listed in whole-dollar increments; items priced otherwise will be rounded up to the
nearest dollar.
Do not enter anything in the first half of the control number space of the bid sheets (the area that looks
like this: #___-___). When we receive your work, we will assign you an artist number, and will enter that
number into the first blank for you. The second blank is for the piece number.
If no amount is marked in the "quick sale" blanks, the piece will not be sold if there are no bidders.
If you submit a piece to the Main Display area that is not for sale, please mark "NFS" in the "minimum bid"
and "quick sale" blanks, and draw a line through the bid list (see illustration).
If you are submitting one copy of a Print Shop print to the Main Display area, mark the piece's Print Shop
price in both the "minimum bid" and "quick sale" blanks, and write "Copies available in the Print Shop"
across the bidding list (see illustration).
|
Getting More Copies of the Forms
|
If you plan to mail in your art, and need more copies of any form, you may photocopy the blanks, or you may
write for more at the normal DemiCon address (given in the section titled "Further Inquires" later in this
document).
NOTE: We are ultimately planning on making the forms available for printing directly on-line. Check back
periodically for updates to this page.
|
Sales and Auction
There are three ways to sell your work at the DemiCon art show: in the print shop, through the auction, or via
"quick sale."
General Sales Information
|
All bidding and sales will take place during the normal art show hours: 2 - 6 pm Friday, 10 am - 5 pm
Saturday, and 10 am - 3 pm on Sunday. The auction is scheduled for Saturday at 7 pm. Persons who will not
be attending the convention on Sunday will be allowed to pick up their purchases on Saturday night after
the auction.
We are not able to accept credit cards from buyers. Our records show that in the past, credit card purchases
have accounted for less than 5% of our sales. Also, most buyers have indicated a willingness to pay by cash
or check when asked.
|
Print Shop Sales
|
Print Shop sales will be handled on a "cash-and-carry" basis.
To expedite print sales, please make sure that each individual print has a legible price affixed to it.
|
Display Area Sales: Bidding
|
All Main Display area pieces with two or more bids, and all prize-winning art with one or more bids, will go
to voice auction at 7 pm on Saturday evening.
|
Display Area Sales: "Quick Sale"
|
If a "quick sale" price is indicated on a bid sheet, a buyer may purchase that piece immediately for the
given price, but only if the piece has received no bids. Pieces that have received even one bid will not be
sold via quick sale.
Items receiving no bids may be sold on Sunday for the "quick sale" price.
Although a piece receiving no bids may be purchased for the "quick sale" price at any time, no art will be
removed from the Main Display area before the auction Saturday night. Buyers may pick up their "quick sale"
purchases after the auction Saturday night, or on Sunday.
|
Fees and Payments
To offset the costs of running the art show, we charge fees for the display and sale of your work. In order to
offset the cost of starvation, we try hard to sell your work and to pay you as quickly as possible.
Fees
|
Each piece entered into the Main Display area is charged a hanging fee of 25¢ if delivered in person,
or 50¢ if mailed in. No hanging fee is charged for pieces submitted to the Print Shop.
Please note that small items mounted together but sold separately will be charged hanging fees for each
separate item. Be sure to price your pieces and submit your fees accordingly.
Commission fees are: Main Display area sales, 10%; Print Shop sales, 15%.
|
Payments
|
All payments will be made directly to the artist, unless we receive specific instructions to the contrary.
If payment should be rendered to another person, such as an agent, we must receive a release form signed by
the artist.
Payment will be available Sunday for artists attending the convention in person. In order to receive full
payment, all sold pieces must be picked up and paid for. If you elect to accept partial payment, the
balance will be sent to you when we pay the "mail in" artists.
Payments to "mail in" artists will be sent no later than two weeks after the convention.
|
Mailing Information
Dealing with mail in art is one of the most difficult tasks for any art show. You can help us to avoid unwanted
problems by carefully reading the following information.
Mailing Address
|
Do not mail artwork to the DemiCon P.O. Box. Instead, send items to:
DemiCon Art Show
c/o Al Hohrmann
2323 E. 9th Street
Des Moines, IA 50316-1719
|
Submission Deadlines
|
Mailed art must arrive at our address by 20 April 2001. Our computerized accounting system requires extra
"up front" time to adequately process mail-in art. It is this system which allows us to provide prompt
payment after the convention, so please help.
If you cannot make the April 20th deadline, you must call in advance to see if other arrangements can be
made. See the section titled "Further Inquires" for the phone number of our contact person. Art arriving
after April 21st will be refused unless you have arranged for an extension.
|
Return of Unsold Artwork
|
You must include sufficient funds for return postage. If you don't, your artwork will be shipped back
C.O.D.
If possible, include payment for both shipping and hanging fees in one check (we can figure it out). Your
check should be placed in an envelope with the control and bid sheets and packed in the same box as the
artwork.
We will return your art to you in the same box received, so make sure it (the box) is sturdy and reusable.
Art will be returned via UPS. Requests to send art via another service (such as U.S. Mail) may result in a
delay in return shipment after the convention.
If you want us to insure your work for more than $100, please include a note telling us the insurance
amount needed, and include funds to cover it.
|
Further Inquiries
If you have additional questions, please write or call us. Our art show contact person this year is Paul Clites.
Our mailing address (used for all correspondence, but not for receiving mail-in
art) is:
DemiCon XII
Attn: Art Show
P.O. Box 7572
Des Moines, Iowa 50322-7572
We look forward to the opportunity of helping you profitably display your work!
|
Top
|
Back to DemiCon Home Page
|
Back to DMSFS Home Page
|
Copyright ©1999, 2000, 2001 by DMSFS, Ltd. All rights reserved.
Comments regarding this page should be forwarded to info@dmsfs.org.
NOTICE: Some of the images used in this site are from T/Maker's "Incredible
Image Pak" clipart collection, and are used in accordance with the licensing
agreement for that product. They are copyrighted images that are not for downloading
or redistribution. For more information on T/Maker and its products, check
out their website at www.clickart.com.
|